• Clinical Secretary

    Job ID
    # of Openings
    Job Locations
    Posted Date
    4 months ago(8/14/2018 10:29 AM)
  • Overview

    Job Summary:


    Work is performed in accordance with established regulations, policies and procedures, but employees are expected to exercise significant initiative and independent judgment in discharging duties. Work is reviewed by the through an evaluation of the timely and accurate completion of assignments.

    The primary role of the Clinical Secretary is to provide clerical support involving multitasking while performing diverse processes to serve patient and clinical staff. Specifically, the two main functions of the Clinical Secretary are 1) clerical support to Clinical Director and counseling staff which includes maintaining current patient counselor list, Treatment Planning list, psychiatric evaluation and referral to co-occurring therapist list, and 2) overseeing PTO calendars, weekly group and monthly lecture schedules.


    Reports to:    Chief Clinical Officer/ Clinical Director                           FLSA Status:  Non-Exempt


    Job Duties:

    • Maintains current patient/counselor list, attends morning and afternoon rounds, maintains Treatment Planning list for Detox and Residential Treatment patients
    • Maintains and updates referral list and psychiatric evaluations for Treatment Planning and appoints co-occurring therapist.
    • Collects group sheets and documents in patient record group notes for behavioral techs, counselors and activity therapist.
    • Oversees employee PTO calendars and assists Clinical Director in payroll activities.
    • Sets up and maintains clinical record keeping and filing systems.
    • Updates and informs clinical staff of weekly group schedule, monthly lecture schedule.
    • Works on clinical projects with Clinical Director and Assistant Director.
    • Daily informs maintenance staff with dischargers and room changes.
    • Assists Behavioral Technicians with daily shift report.
    • Keeps minutes of Professional Service Committee, staff in-service training.


    Job Requirements:

    • High School Diploma required, Bachelor's Degree preferred
    • Two years’ experience in dealing with substance abuse clients
    • Customer service driven with a genuine interest in the well-being of those we serve
    • Ability to read and interpret written information; write clearly and informatively; edits work for spelling and grammar. Ability to speak clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; and participates in meetings.
    • Working knowledge of Microsoft Word, Excel, and Outlook.
    • Must be able to work overtime, weekends, holidays, and flexible hours.
    • If in personal recovery, a minimum of 2 years clean and sober.
    • Ability to be detail orientated.


    AAC is committed to principles of equal opportunities for all employees.  The Company will provide reasonable accommodations that are necessary to comply with State and Federal disability discrimination laws.


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