• HR Office Manager

    Job ID
    # of Openings
    Job Locations
    US-CA-San Diego
    Posted Date
    3 weeks ago(1/4/2019 9:56 AM)
  • Overview

    Job Summary:


    The Human Resources-Office Manager is a dual-role involving full spectrum human resources and office management responsibilities of American Addiction Centers. This role is responsible for performing HR-related duties on a professional level in the following HR functional areas: benefits administration, performance management organization, onboarding and policy implementation. The office manager component of this position is responsible for overall front office activities, act as a liaison between marketing department and corporate IT department, purchasing requests and facilities and management of the building.


    Reports To: VP, People and Culture


    Job Duties:

    • Administers various human resource plans and procedures for all marketing personnel; assists in the development and implementation of employee handbook and personnel policies and procedures, in conjunction with senior management.
    • Acts as liaison between marketing department and corporate benefits administration office.
    • Conducts recruitment efforts; schedules interviews, coordinate interview schedules, conducts new-employee orientations; monitors career-pathing program
    • Handles employee relations counseling, outplacement counseling and exit interviewing.
    • Maintains marketing department organization charts and assists in management of employee portal
    • Recommends new approaches, policies and procedures to effect continual improvements in efficiency of the department and services performed.
    • Maintains compliance with federal and state regulations concerning employment.
    • Responsible for management of the building, which includes but not limited to managing repairs, tenant issues, etc.
    • Supervises the maintenance of office equipment, including copier, fax machine, etc
    • Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.)
    • Supervises and coordinates overall administrative and office activities.
    • Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities
    • Responsible for arranging internal office moves.
    • Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with department purchasing policies and budgetary restrictions.
    • Assists other business team members with transactions as necessary.
    • Participates as needed in special department projects.
    • Participates in team planning meetings.


    Job Requirements:

    • Bachelor’s Degree in related field
    • 3 -5 years of combined human resource and office management experience preferred
    • Strategic and proactive thinker, ability to problem-solve
    • Advance ability to read and interpret written information; write clearly and informatively; edits work for spelling and grammar. Ability to speak clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; and participates in meetings.
    • Advance knowledge of Microsoft Office, including Word, Excel, SharePoint, Access and Outlook.
    • Ability to perform multi-functional tasks; detail oriented.
    • Ability to use critical thinking and communication skills.
    • If in personal recovery, a minimum of 2 years clean and sober.

    AAC is committed to principles of equal opportunities for all employees.  The Company will provide reasonable accommodations that are necessary to comply with State and Federal disability discrimination laws.


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