Payroll/HRIS Assistant

Job ID
# of Openings
Job Locations
Posted Date
1 week ago(5/20/2020 6:09 PM)


Company Summary

If you are searching for a fulfilling place to develop your career and an opportunity to make a difference in helping others, then keep reading on. Here at AAC, we have a progressive culture; we listen to your ideas, value a work/life balance, invest in education, and we foster trust and respect for all individuals. Our exceptional comp and strong benefits include company matching 401K, medical, dental, vision and life insurance. We are looking for our future leaders, who are not only going to fill the qualifications for this job description, but who are going to exceed expectations. Be a part of a team whose mission is to provide quality, compassionate, and innovative care to adults struggling with addiction and co-occurring mental health disorders. Our purpose and passion are to empower patients, their families, and our communities by helping individuals achieve recovery and optimal wellness of the mind, body, and spirit.


Reports to:         Payroll/HRIS Manager

FLSA Status:       Non-exempt


Job Summary

The Payroll/HRIS Assistant is responsible for providing administrative support to the Payroll/HRIS Department and corporate, monthly, semi-monthly and bi-weekly payroll processing, including data entry, running reports, monitoring inboxes, liaising with HR staff, while helping to ensure accurate, efficient, and the timely processing of payroll in accordance with departmental and company procedures, policies, and state and federal regulations and statutes


Duties and Responsibilities: to include but not limited to the following

  • Performs all duties with the goal of providing excellent customer service and support by responding timely and professionally to all Payroll and HRIS inquiries, while maintaining a high degree of confidentiality.
  • Performs all duties according to department procedures and guidelines, maintaining a high level of accuracy through attention to detail and thoroughness.
  • Develops strong working relationships with HR and other areas through proactive written and verbal communication.
  • Responsible for helping to ensure timely and accurate semi-monthly and bi-weekly payroll processing for 2,000+ multi-state employees through daily data entry, report monitoring and auditing, and organization of documentation for adjustments to payroll.
  • Runs daily audit reports and enters adjustments for upcoming payrolls, ensuring proper documentation and retention of approvals/support for changes.
  • Manages payroll inbox and responds to inquiries from other departments and employees, escalating issues to the Payroll/HRIS Specialist or Payroll/HRIS manager as needed.
  • Runs and distributes regularly scheduled reports via email.
  • Scans and uploads documents to the employee record or other drives.
  • Assists with manual check process by verifying appropriate documentation of the request and mailing the check via USPS or FedEx.
  • Reviews mail daily, responding to garnishments, tax inquiries and other correspondence.
  • Assists with basic HRIS support and projects on an as needed basis.
  • Attends required training sessions to learn the HRIS system and keep up with semi-annual updates.
  • Other duties as assigned.



  • Bachelor/Associate Degree in related field preferred; High School diploma required.
  • Minimum 2 years of experience in an administrative support role, preferably in HR or Accounting.
  • Ability to maintain, analyze, and interpret confidential information.
  • Knowledge of garnishments and records retention, helpful.
  • Must be organized and able to prioritize tasks and information.
  • Must have a positive, results-oriented attitude.
  • Must be flexible and team-oriented with a willingness to be cross-trained in all department responsibilities.
  • Must have a high sense of urgency and consistently deliver quality results
  • Must have an extremely high level of integrity, honesty and trustworthiness.
  • Must be able to take feedback positively and adjust as needed.
  • Advance ability to read and interpret written information; writes clearly and informatively; edits work for spelling and grammar. Ability to speak clearly and persuasively in positive or negative situations; listens and gets clarification; and participates in meetings.
  • Proficient in Microsoft Office, including Word, Excel, Outlook. Knowledge of SharePoint Preferred.
  • If in personal recovery, a minimum of 2 years clean and sober.


AAC is committed to principles of equal opportunities for all employees.  The Company will provide reasonable accommodations that are necessary to comply with State and Federal disability discrimination laws.


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